Costs
Birthday Buffet Cost in Rome: Prices and Formats
Indicative per-person ranges for birthday buffets, aperitivo and apericena, what changes between home and venue in Rome, and how to keep the bill in check.
7 min read
CateringRoma.it guides
Planning event catering, without surprises
Prices, contracts, menus and allergens explained with real examples and sources you can check.
Costs
Costs
Catering extra costs in Rome: what the price leaves out
Table linen, staff, extra hours, corkage, transport and cake cutting: the items often left out of the per-person price, and how to find them out beforehand.
7 min read
Costs
Catering Menu Prices in Rome by Type: Per-Person Ranges
Finger food, apericena, buffet, three or five served courses, seafood menus, open bar and coffee breaks: indicative prices per person and what moves them.
7 min read
Costs
Catering Quote Examples in Rome: Three Events Line by Line
House party for 30, corporate event for 80, wedding for 150: three sample quotes with the items, indicative ranges and what is still left to ask.
7 min read
Costs
Corporate catering prices in Rome: coffee breaks to dinners
Price ranges per person for coffee breaks, light lunches, aperitivo and corporate dinners, with VAT, invoicing and the items to check in a quote in Rome.
7 min read
Costs
How much does catering cost in Rome? Prices and quotes
Indicative prices per person for buffets, finger food, apericena and seated dinners in Rome, what pushes the bill up and how to read a quote line by line.
9 min read
Costs
How much does wedding catering cost in Rome? Items and ranges
The per-person price of a wedding banquet according to industry estimates, the items that make up the bill in Rome and how to estimate the reception budget.
7 min read
Costs
How to read a catering quote: items, VAT and extras
The items in a catering quote explained one by one: price per person, VAT, staff, hire, terms. And a method for comparing two offers side by side.
8 min read
Costs
Saving on catering in Rome: spend less without cutting quality
Format, date, season, courses, drinks and staff: the levers for lowering a catering quote in Rome without taking quality away from your event.
7 min read
Planning
Planning
Catering contract in Italy: what to check before you sign
Acconto or caparra, penalties, minimum guest numbers, a rain plan, allergens and hours of service: the catering contract clauses to read carefully.
7 min read
Planning
Catering in Rome's historic centre: ZTL, access and palazzi
Catering in central Rome: ZTL hours, permits, loading and unloading, narrow lanes and cobblestones, stairs and lifts, and the restrictions of historic palazzi.
8 min read
Planning
Catering logistics for large numbers in Rome: flows and stations
How catering for hundreds or thousands of guests is organised: guest flows, stations, service times, waste, water and power to plan for.
7 min read
Planning
Catering Tasting in Rome: How the Menu Trial Works
When to book a catering tasting, who to bring, whether you pay, what to taste and how to judge dishes, portions, service and answers on allergens and timing.
7 min read
Planning
Event equipment hire in Rome: who brings what
Linen, tableware, glasses, tables, chairs, gazebos and marquees: what the caterer brings, what you hire separately and how to avoid duplicates and gaps.
7 min read
Planning
Event planning timeline: what to do and when
What to do 12, 6, 3 and 1 month before an event: venue, caterer, tasting, contract, menu, guest numbers and plan B, by type of event.
8 min read
Planning
Event Table Layout: Shapes, Sizes and Flow
Round, banquet, horseshoe or cocktail tables: how many people, how much space, how waiters and guests move, and where to seat the couple or the speakers.
7 min read
Planning
Home catering in Rome: how a party at home works
Delivery, buffet with staff or a private chef: how home catering works in Rome, what the kitchen needs, space, power, your apartment building and rubbish.
7 min read
Planning
How many waiters does an event need? Staff-to-guest ratios
How many waiters, bartenders and buffet staff you need for a seated dinner, buffet or aperitivo: indicative reference ratios and what changes them in Rome.
7 min read
Planning
How much buffet food per person: grams, pieces and drinks
How many grams of food and how many pieces of finger food to plan per person for a buffet or aperitivo, how to estimate drinks and how much margin to keep.
7 min read
Planning
How to choose a caterer in Rome: the checklist
Tasting, HACCP and health registration, allergens, contract, deposits, waiters and a weather plan B: everything to check before you sign.
9 min read
Planning
Large event catering in Rome: from 500 to thousands of guests
Catering large events in Rome, from 500 to thousands of guests: field kitchens, service shifts, staff, safety, the emergency plan and what to ask.
8 min read
Planning
Large outdoor events in Rome: catering for festivals and concerts
Catering for festivals, concerts and outdoor sports events in Rome: permits to check, HACCP, temporary structures, heat, rain and questions to ask.
7 min read
Planning
Outdoor event catering in Rome: heat, rain and power
Catering an outdoor event in Rome: summer heat and the cold chain, a rain plan, mosquitoes, wind, electricity, lighting and timings.
8 min read
Planning
Questions to Ask a Caterer in Rome Before Signing: Checklist
Questions to ask a caterer about menu, allergens, staff, drinks, logistics, prices and contract, with the answers to look for and the warning signs.
8 min read
Planning
Venues with exclusive or outside catering in Rome: how to choose
Venues with exclusive catering, free choice of caterer or approved suppliers: what changes for prices, restrictions, outside supplier fees and what to ask.
7 min read
Weddings
Weddings
Micro wedding in Rome: catering for an intimate wedding
A wedding for up to 30-40 guests in Rome: catering formats, minimum orders, private restaurant, terrace, home or villa, menu and questions to ask.
7 min read
Weddings
Roman wedding menu: dishes from Rome and Lazio by season
How to build a wedding menu around Roman and Lazio dishes: aperitivo, pasta, mains and desserts by season, reception portions and questions for the caterer.
7 min read
Weddings
Villa wedding in Rome: catering logistics for villas and farmhouses
A reception in a villa or farmhouse on the Appia Antica, in the Castelli Romani or at Bracciano: field kitchen, power, water, access, music, rain and questions.
8 min read
Weddings
Wedding aperitivo in Rome: food stations, finger food, timing
How to organise the welcome aperitivo at a wedding: how long it lasts, stations or passed service, pieces per person, drinks, shade and a plan B in Rome.
7 min read
Weddings
Wedding cake and confettata: the dessert buffet at a Rome wedding
Wedding cake, dessert buffet and confettata: who makes them, cutting an outside cake, heat and the cold chain, Roman desserts and the sugared almond tradition.
7 min read
Weddings
Wedding catering in Rome: the complete guide
Formats, seasons, which cuisine to choose, the wedding day timeline, venues with or without exclusive catering, and when to book a caterer in Rome.
9 min read
Weddings
Wedding open bar in Rome: formats, quantities, questions
Open bar at a wedding: per person, by consumption or by the hour, estimating drinks, bartenders, corkage, rules on alcohol and minors, getting guests home.
7 min read
Weddings
Wedding planner and caterer in Rome: who chooses, coordinates, pays
How wedding planners and caterers work together in Rome: who proposes suppliers, fees and commissions, site visits, contracts and running the wedding day.
7 min read
Weddings
Wedding seating plan: how to assign seats at the reception
Tables by group, children, older guests, exes and singles: how to assign reception seats, prepare the table plan and place cards, and brief the caterer.
7 min read
Weddings
Wedding Suppliers in Rome: List and Order to Book Them
Venue, caterer, photographer, music, flowers, outfits, cake, hire, transport, officiant and invitations: who you need, when to book and who depends on whom.
7 min read
Weddings
Winter wedding in Rome: menu, timings and organisation
Marrying between December and February in Rome: a menu of winter produce, timings around an early sunset, indoor venues, heating and a rain plan B.
7 min read
Corporate
Corporate
Business lunch catering in Rome: light lunches and working lunches
Buffet light lunch, lunch boxes or a served meal for meetings in Rome: formats, timing, a light seasonal menu, indicative prices and questions for the caterer.
7 min read
Corporate
Company Christmas Party in Rome: Dinner or Aperitivo
A company Christmas dinner or aperitivo in Rome: when to book, formats, winter and festive menus, venues, indicative prices and questions to ask the caterer.
7 min read
Corporate
Congress catering in Rome: shifts, numbers and welcome coffee
Catering for congresses in Rome: welcome coffee, coffee breaks and lunch in shifts for hundreds of delegates, multi-day events, allergies and questions to ask.
8 min read
Corporate
Cooking team building in Rome: show cooking and classes
Show cooking, cooking classes and team challenges in Rome: formats, spaces, recipes (Italian, Roman, international), hygiene, allergens and questions to ask.
7 min read
Corporate
Corporate catering in Rome: events, logistics and the ZTL
Coffee breaks, light lunches, conferences, galas and team building in Rome: formats, invoicing and VAT, ZTL deliveries from EUR to the centre, sustainability.
9 min read
Corporate
Corporate coffee breaks in Rome: formats, quantities, timings
Welcome coffee and breaks between sessions in Rome: formats, indicative quantities per person, stations to avoid queues, prices and questions to ask.
7 min read
Corporate
Corporate end-of-year party in Rome: catering and planning
Corporate end-of-year or New Year party in Rome: dates, catering formats, office or venue, budget per person, invoicing and questions to ask the supplier.
7 min read
Corporate
Corporate gala dinner in Rome: service, menu and timings
A corporate gala dinner in Rome: service styles, a running order with speeches and awards, menus and Lazio wines, historic venues and questions to ask.
8 min read
Corporate
Event agencies and corporate catering in Rome: briefs and invoices
How event agencies, PCOs, corporate event managers and caterers work together in Rome: the brief, who invoices, supplier coordination and the event timeline.
7 min read
Corporate
Opening party catering in Rome: shops, offices and showrooms
Catering for shop, office and showroom openings in Rome: standing formats, quantities with guests coming and going, no kitchen, street space, questions.
7 min read
Parties
Parties
18th Birthday Party in Rome: Catering, Buffet, Bar and Rules
Catering for an 18th in Rome: apericena or buffet, quantities for teenagers, a bar with under-age friends, venue, music and hours, and questions before signing.
7 min read
Parties
Apericena at home in Rome with a caterer: menu, quantities, costs
Hosting an apericena at home with a caterer in Rome: pieces per person, delivery only or with staff, space, ZTL, drinks, indicative costs and questions.
7 min read
Parties
Children's Party Catering in Rome: Menu, Quantities, Safety
Catering for a children's party in Rome: what to serve by age, quantities, choking-risk foods, allergies, the adults' menu and questions to ask.
7 min read
Parties
Christening reception in Rome: home or venue, menu, quantities
Christening buffet or lunch in Rome: formats, food per person, menus for children and older guests, timing after the ceremony and what to ask the caterer.
7 min read
Parties
First communion and confirmation lunch in Rome: catering
Lunch or buffet for a first communion or confirmation in Rome: formats, menus for children and teenagers, quantities, the May season, drinks and questions.
7 min read
Parties
Graduation Party in Rome: Buffet, Apericena, Where to Celebrate
A graduation party in Rome after the ceremony: apericena or buffet, finger food quantities, home, terrace or bar, drinks, timing and questions for the caterer.
7 min read
Parties
New Year's Eve catering in Rome: dinner, party and midnight toast
New Year's Eve dinner and party with a caterer in Rome: at home, at a villa or at work. When to book, formats, midnight, the toast and questions to ask.
7 min read
Parties
Private party catering in Rome: quantities and formats
Birthdays, graduations, christenings, communions and house parties: how much food per person, finger food rules, delivery with or without staff.
8 min read
Parties
Rooftop Terrace Party in Rome: Catering, Wind, Lift, Neighbours
Organising a terrace party in Rome with a caterer: wind, heat and rain, space and load limits, lift and stairs, building rules, neighbours, menu and questions.
7 min read
Menus
Menus
Catering for special diets in Rome: a practical guide
Vegan, vegetarian, gluten-free, kosher, halal and allergies: how to collect your guests' needs and what to ask the caterer for a safe event in Rome.
9 min read
Menus
Children's menu for weddings and parties in Rome: what to serve
Children's menus at weddings, communions and parties in Rome: what to serve by age, portions, a children's table, choking-risk foods and allergies.
6 min read
Menus
Corporate Event Menu Examples in Rome: Coffee Break to Dinner
Sample menus for coffee breaks, business lunches, standing lunches, corporate dinners and networking aperitivi in Rome, with indicative prices.
7 min read
Menus
Courses of an event menu in Italy: order, portions, timing
The order of courses in an Italian event menu, from aperitivo to coffee: the right names, how many courses for a wedding, party or corporate dinner, portions.
6 min read
Menus
Finger food ideas for events in Rome: seasons and quantities
Finger food for every season, Mediterranean, international and a few Roman classics, how many pieces per person, hot and cold, allergens and questions to ask.
7 min read
Menus
Food Trucks for Events in Rome: Private and Corporate Parties
How a food truck works at a private or corporate event in Rome: menu, space, power, permits to check, ZTL, indicative quantities and questions to ask.
7 min read
Menus
Gluten-free catering and coeliac guests in Rome: what to ask
Coeliac guests at an event: what gluten-free means, the 20 ppm threshold, the AIC eating-out programme, cross-contamination, fried food and questions.
7 min read
Menus
How much does sushi catering cost in Rome? What drives price
What pushes the price of sushi catering in Rome up or down: fish, format, chefs, pieces per person, equipment, transport, VAT. With references and sources.
7 min read
Menus
Kosher catering in Rome: kashrut, supervision and menus
What kosher catering means in Rome: the rules of kashrut, rabbinical supervision, meat and dairy, Shabbat, Roman Jewish cuisine and the questions to ask.
7 min read
Menus
Lazio wines for events in Rome: Frascati, Cesanese and pairings
Which Lazio wines to serve at an event: the three DOCGs, the DOCs of the Castelli Romani and the province, pairings with Roman dishes, quantities and questions.
7 min read
Menus
Pizza for events in Rome: mobile oven, tray pizza, delivery
Pizza at a party or event in Rome: wood-fired or gas mobile oven, pizza al taglio by the tray, pizza bianca, indicative quantities, logistics and questions.
7 min read
Menus
Private Party Menu Examples in Rome: Birthday, 18th, Graduation
Sample menus for an adult birthday, an 18th, a christening or communion, a graduation and a house party in Rome, with indicative prices and what to weigh up.
7 min read
Menus
Roman cuisine catering menu in Rome: dishes and seasons
Supplì, artichokes, live cacio e pepe, abbacchio, maritozzi: Roman dishes for catering, their seasons, and vegan and gluten-free versions.
9 min read
Menus
Roman Desserts for Events in Rome: Maritozzi, Tarts, Bignè
Mini maritozzi, ricotta and sour cherry tart, bignè di San Giuseppe and other Roman desserts for the dessert buffet: seasons, quantities and storage.
7 min read
Menus
Roman New Year's Eve menu: lentils, cotechino and the cenone
New Year's Eve menus for catering in Rome: lentils with cotechino or zampone, Roman end-of-year dishes, sample meat and seafood menus and rough quantities.
7 min read
Menus
Roman street food for events: supplì, pizza bianca and porchetta
How to bring Roman street food to a party or corporate event: dishes, stations, indicative quantities, the logistics of frying and questions to ask.
7 min read
Menus
Seafood menu for events in Rome: raw, cooked and seasonal
A seafood menu for an event in Rome: frozen raw fish and cooked dishes, fish from the Lazio coast, food safety in the heat, allergens and questions.
7 min read
Menus
Seasonal menu in Rome: a calendar of Lazio produce for events
Month by month, the Roman and Lazio produce to put on an event menu: vegetables, meat, cheese, fruit, DOP and IGP products and questions for the caterer.
7 min read
Menus
Sushi and food safety at events: freezing, allergens, pregnancy
Sushi at an event: freezing raw fish under EC Reg. 853/2004, Anisakis, rice, the cold chain, allergens, pregnancy and what to ask the caterer.
8 min read
Menus
Sushi catering for events in Rome: station, show and food safety
Sushi at an event in Rome: station or live show, pieces per person, freezing raw fish under EC Reg. 853/2004, heat, allergens and questions to ask.
7 min read
Menus
Sushi for corporate events in Rome: office boxes or a live chef
Sushi at a corporate event in Rome: boxes and platters for an office lunch, or a live sushi chef for cocktails and openings. Logistics, cold chain, allergens.
7 min read
Menus
Sushi station at a wedding in Rome: setup, show cooking, timing
Sushi at a wedding in Rome: station or show cooking, when to serve it during the day, how many cooks, what to offer non-raw eaters, summer heat and questions.
7 min read
Menus
Vegan catering in Rome: event menus that hold their own
How to build a vegan menu for an event in Rome: naturally plant-based dishes from many cuisines, hidden ingredients, protein, desserts, labels and questions.
7 min read
Menus
Wedding Menu Examples in Rome: 5 Complete Menus
Five wedding menus for Rome: served meat menu, served seafood, buffet stations, finger food and apericena, vegetarian. Courses, seasons and what to weigh up.
7 min read
Menus
What to serve guests at an event: tips and common mistakes
What to feed your guests: balancing meat, fish and vegetables, dishes that hold up at a buffet and in the heat, food to avoid standing up, season, allergens.
7 min read
Banqueting
Banqueting
Banquet table setting: tables, place settings, glasses
Round or banquet tables, space per place setting, cutlery, glasses, linen, centrepieces and seating plan: how a banquet table is laid and what to ask.
6 min read
Banqueting
Banqueting service styles: Italian, French, English, Russian
Italian, French, English, Russian, guéridon, buffet and tray service: how they work, pros and cons, and which to choose for your event.
6 min read
Banqueting
Banqueting Staff Roles in Rome: Who Works at Your Event
Banquet manager, maître d', chef de rang, commis, sommelier, bartender and cooks: what each does at a reception, how many you need and what to ask the caterer.
6 min read
Banqueting
Banqueting vs Catering: the Difference, Clearly Explained
Catering and banqueting are not the same: who cooks, who serves, who sets up. Definitions, a comparison table and examples for weddings, companies and parties.
6 min read
Banqueting
Corporate banqueting in Rome: galas, congresses and conventions
How corporate banqueting works in Rome: gala dinners, congresses, conventions and product launches. Formats, shifts, staff, invoicing and questions to ask.
6 min read
Banqueting
How to choose a banqueting company: questions and contract
How to compare banqueting companies in Rome: what to ask, how to read the quote and contract, the tasting, the site visit and the warning signs.
6 min read
Banqueting
Wedding banqueting in Rome: villas and historic residences
How wedding banqueting works in the villas and historic residences of Rome: field kitchens, exclusive caterers, timing, staff and questions to ask.
6 min read
Banqueting
What is banqueting: meaning, origin and what it includes
Banqueting is the complete organisation of a banquet: kitchen, dining room, staff and set-up. The origin of the word, what it includes and what to ask in Rome.
6 min read
Food stations and buffets
Food stations and buffets
Buffet food stations for events in Rome: which and how many
Buffet food stations at weddings and events in Rome: which exist, how many to choose for your guests, how to arrange them, staffing and what to ask.
8 min read
Food stations and buffets
Carving station in Rome: porchetta, roast beef and lamb
The carving station at an event in Rome: porchetta di Ariccia IGP, roast beef, abbacchio romano IGP. Equipment, temperatures, portions, bread and sauces.
7 min read
Food stations and buffets
Cheese and cured meat station: Lazio produce for your event
The cheese and cured meat station at an event in Rome: pecorino romano DOP, ricotta romana, guanciale, Bassiano ham, porchetta di Ariccia IGP.
7 min read
Food stations and buffets
Cocktail bar station for weddings and events in Rome
The bar station at an event in Rome: welcome bubbles, cocktails, alcohol-free drinks, ice, glasses, bartenders, rules on alcohol and minors, open bar.
7 min read
Food stations and buffets
Dessert and fruit station for weddings and events in Rome
The dessert and fruit station at an event in Rome: pastries, Roman sweets, Lazio seasonal fruit, gelato, heat and the cold chain, confettata and allergens.
7 min read
Food stations and buffets
Live pasta station in Rome: cacio e pepe and amatriciana
The live pasta station at an event in Rome: cacio e pepe in a pecorino wheel, amatriciana, gricia. Equipment, timings, queues and portions.
7 min read
Food stations and buffets
Raw seafood and oyster bar at events in Rome: the rules
How to set up a raw seafood and oyster station at an event in Rome: freezing under EC Reg. 853/2004, live shellfish, ice, heat, allergens and questions to ask.
8 min read
Food stations and buffets
Roman fried food station: supplì, courgette flowers, artichokes
The Roman fried food station at an event: supplì, courgette flowers, Jewish-style artichokes and salt cod fillets. Seasons, fryers, oil, fumes and allergens.
7 min read
Extra services
Extra services
Catering extras in Rome: what is included and what isn't
Set-up, hire, staff, bar, cake, flowers, music, marquees, cleaning and cloakroom: what a caterer in Rome includes and what you need to ask for separately.
8 min read
Extra services
Catering staff in Rome: roles, agencies and contracts
How to find staff for your catering business in Rome: roles to cover, how agencies work, contract types to check and how CateringRoma.it can help.
8 min read
Extra services
Catering staff roles: who does what in the dining room and kitchen
Maître, chef de rang, commis, barman, sommelier, hostess, cooks and dishwashers: what each catering role does, when you need it and what to ask in the quote.
7 min read
Extra services
Christmas event decorations in Rome: table, lights and greenery
Christmas decorations for corporate dinners and December parties in Rome: trees, greenery, lighting, table, colours, venue rules and what to ask.
7 min read
Extra services
Cleaning and breakdown after an event: who does what
Cleaning, rubbish, waste sorting and breakdown after an event in Rome: what the caterer does, what the venue does, finishing times and the contract.
7 min read
Extra services
Corporate event set-up in Rome: branding, stands and stage
Corporate event set-up in Rome: branding, stands, stage, lighting, furniture and the catering area. Who does what, rules to check and questions to ask.
7 min read
Extra services
Event Flowers and Centrepieces in Rome: Working With the Caterer
Flowers and centrepieces for weddings and events in Rome: seasonal flowers, sizes on the table, the buffet, delivery times, florist and caterer.
7 min read
Extra services
Event furniture hire in Rome: chairs, tables and lounge areas
Event furniture hire in Rome: Chiavari chairs, banquet and round tables, lounge and high tables. What to choose, what hire includes and what to ask.
7 min read
Extra services
Event lighting in Rome: atmosphere, outdoor lights and power
Lighting for events in Rome: atmosphere and service lighting, outdoor lights, power and generators, installation safety and questions for the supplier.
7 min read
Extra services
Event set-up with your caterer in Rome: table setting and layout
Table setting, linen, centrepieces, seating chart and mood: how to work with your caterer on the set-up of an event in Rome, and what to ask.
7 min read
Extra services
Event table setting styles: rustic, classic, minimal and Roman
How to set the table at an event: rustic, classic, minimal and Roman styles. Tablecloths, plates, glasses, centrepieces and the rules of table setting.
7 min read
Extra services
Front-of-house event staff: waiters, bartenders, hosts
Waiters, maître, bartenders, hosts and cloakroom for events in Rome: who you need for each format, how to request them in the quote, hours and overtime.
7 min read
Extra services
Glassware and tableware hire for events in Rome
Glasses, cutlery, plates and chafing dishes for events in Rome: what the caterer includes, when to hire separately, quantities, breakages and washing.
7 min read
Extra services
How to find waiters for events in Rome: channels and briefing
How to find waiters and staff for a party or for your catering business in Rome: channels, contracts to check, the briefing, dress code and questions.
7 min read
Extra services
Marquees and gazebos for events in Rome: a practical guide
Marquees, gazebos and cover for outdoor events in Rome: when you need them, the rain plan B, wind, heat, permits to check and what to ask.
7 min read
Extra services
Music and entertainment at events: timing with the caterer
DJ, band, entertainers and shows: how to align music and entertainment with the caterer's timing in Rome, power, space, venue hours and SIAE.
7 min read
Extra services
Themed sets and decor for events in Rome
Themed sets and decor for parties and corporate events in Rome: Dolce Vita, ancient Rome, the Twenties. How to plan them, the rules and a menu to match.
7 min read
Extra services
Wedding cake and cake design in Rome: caterer or pastry shop?
Wedding cakes and cake design in Rome: ordering from the caterer or a pastry shop, cutting fees, delivery, summer heat, portions and questions to ask first.
7 min read
Extra services
Wedding decor and set-up in Rome: tables, flowers, lights, chairs
Wedding set-up in Rome: round or banquet tables, seasonal flowers, lighting, chairs, a ceremony in a villa or a church. Who does what and what to ask.
7 min read
Questions about the guides
Who writes the CateringRoma.it guides?
Our editorial team, working from the sources listed at the end of each guide: regulations, industry studies and official websites. Figures without a source are marked as indicative.
Are the guides kept up to date?
Yes, we review them. Prices and rules change, though, so always check with the caterer and with the official sources.
Which guide should I start with?
The one on catering costs in Rome and the one on how to choose a caterer: together they explain the items in a quote and the questions to ask.
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